Virtual document storage is the conversion of physical files into electronic documents that can be shared and accessed. It can help reduce the amount of space needed to store physical files as well as increase security by use this link locking certain portions of a file to specific users.

Online storage systems are particularly beneficial for companies that handle large quantities of paper. Paper documents are difficult to monitor and secure without complex security systems or administratively demanding checkout procedures. They are also more vulnerable to being lost or destroyed during a disaster like an fire. Electronic files are simpler to follow and less likely be lost. They also resist the effects of damage better.

Egnyte Governance Guide

A virtual document is an object in Documentum that contains components files. Component files could be in different file formats. The logical ordering of the components is determined by the virtual document author. This ordering can be distinct from the logical organization of the files within an organization based on folders that is similar to a conventional file-folder structure. If the logical order of components changes, then the entire document has to be reordered.

Although all businesses can benefit from adopting an online document storage system, traditionally paper-centric organizations like accounting firms and law firms may find particularly substantial gains in productivity when installing one. A secure online document system can protect your information and ensure that your workflow runs smoothly with the right controls.